So how do email recall systems work? They exist, Outlook and Gmail both have them and you can get plugins that add them. Someone with total control over the email server can’t even edit it, because they would need to reach into every inbox of every recipient, which would be at best incredibly tedious, and at worst impossible. You can’t edit it, because you can only access your own direct copy of the message. Once you send a message, the email server receives a copy of it and delivers it to everyone on the recipient list. The metaphor isn’t quite accurate, but it’s a good enough illustration of the point. Most of the time, though, you’re not in a situation where you can retrieve the letter before it’s received. There’s still evidence the message was sent – postal records and such – but the recipient doesn’t read it. In some situations, like say you’re mailing it to your neighbor, you could quickly check their mailbox in the morning before they get a chance to and snatch the delivered message before they read it. There’s no way to halt the delivery of the letter. If you put a letter in your mailbox to be sent when it’s picked up by the postman, you have a bit of time to go get it from the box before it’s picked up. In fact, you can think of it a lot like the actual post. The fact is, the way email works, you have a limited time in which you can recall an email. when you couldn’t sleep and meant to save it as a draft to send it later instead of revealing your crippling insomnia to a prospective workplace HR manager. Maybe you sent a the wrong bill to the wrong client in your list. Maybe you sent it to the wrong name, with the wrong subject line. Maybe you forgot to remove a placeholder. There comes a time in everyone’s life where upon sending an email, you immediately realize something.
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